What this page is for
One month's pay. Each row is a person: basic pay, allowances, gross pay, NSSF, SHIF, the housing levy, PAYE, other deductions and net pay, with the totals beneath. Every figure is worked out by Tulindo from the statutory rates named at the top of the page; nothing is worked out on your screen.
A row in red has a net pay below nothing. A row marked Missing KRA PIN or Missing ID number stops the run being approved until the person's record is completed. No NSSF number yet and No SHIF number yet are reminders only.
How to…
How to change one person's pay this month
Open the row. Change the basic pay — a joiner or leaver is not prorated, so enter what they are owed — or the tax status, add or remove items for this month only, and press Save changes. The row shows Updating… until Tulindo answers with the new figures. Refresh from profile brings back the pay profile's figures; Take off this run removes the person.
How to approve the pay
Press Approve. The confirmation names the people, the gross and net pay and the business's cost. Approving fixes the figures and the people's details, and posts the pay to the books when Accounting is on. The person who prepared the run cannot approve it; by default only the owner approves.
How to send and print payslips
Payslips opens every payslip of the run for printing. E-mail payslips sends each person their payslip in the body of an e-mail, unprotected, to the address on their record; people without an address are counted and skipped.
How to record that people were paid
Press Mark as paid and give the day. Nothing is posted: record the bank or M-Pesa payments in the books as you make them.
How to correct an approved month
Press Reverse and give the reason. A reversal cancels every figure and posting, and you can then create the month again.
How to download the filing files
The Filing panel, for those allowed to export payroll, holds the P10, NSSF, SHIF and housing levy files, each with its due date, and a link to the year's P9 certificates. Tulindo prepares the files; you upload them to each authority and pay what is due.
Worked examples
A loan repayment larger than the pay
A cook's line shows net pay of minus 7,050 after a 25,000 loan repayment is added. The row turns red and approving is refused naming her. The manager lowers the repayment to 15,000, the row updates, and the owner approves.