What this page is for
This page is one person's record, in three tabs:
- Details: their job and contact details. For a role that can manage people, also their identity and statutory numbers, emergency contact, pay details and Linked user. A section the role cannot see is left off the page entirely, rather than shown empty.
- Documents: their contracts, identity copies and qualifications, for roles that can manage people.
- Leave: each leave type's entitlement, carried-over days, days taken and balance for the leave year, with every change beneath.
How to…
How to link a person's sign-in
Under Linked user, choose the user and press Save link. Linking lets the person see their own record and leave from My leave in the user menu; it grants nothing else. A user can be linked to only one employee.
How to upload a document
On Documents, choose the kind, give a title and, for a contract, its end date under Valid to, then choose one PDF, JPEG or PNG of up to 10 MB and press Upload. Pressing a title opens the document in a new tab through a link that lasts an hour. Do not upload medical certificates: keep them outside Tulindo.
How to adjust a leave balance
On Leave, press Adjust, choose the leave type, enter the days (a minus sign removes days) and say why. Only roles that can approve leave can adjust. A balance may go below zero where days are given in advance; it then shows in red.
How to end an employment
Press End employment, give the last day and the reason. The record stays; any leave they had asked for after the last day is cancelled. Where they have a sign-in, tick Also deactivate their sign-in to stop them signing in as well.
How to take someone on again
Press Take on again and choose the new start date. Their earlier leave and history stay theirs.
Worked examples
A waiter resigns
A waiter at a Mombasa beach bar leaves on 30 June. The manager ends the employment with the reason Resigned and ticks Also deactivate their sign-in, so the till no longer accepts their sign-in.