What this page is for
This page records a person who works for the business, or changes their record. Only the names, the staff number, the branch, the job title, the type and the start date are needed; everything else can be added later.
The identity numbers and the pay account numbers are stored encrypted. Tulindo never shows a pay account number again once saved: the field opens empty, with the last four digits beneath it. Leave it blank to keep the number already held.
Only people whose role can manage people see this page. Nothing here records health, religion, ethnicity or any other sensitive detail, and nothing should.
Fields
First name
Example: Achieng
Middle name
Optional.
Last name
Example: Odhiambo
Staff number
The business's own number for the person. No two employees may share one.
Example: HG-014
Phone
A Kenyan number such as 0712 345 678 is saved in the international form, +254712345678.
Optional.
Branch
Where the person works from.
Job title
Example: Head cook
Type
Permanent, Fixed term, Casual or Intern.
Start date
The first day of this employment. A person who joins part-way through the leave year is granted a share of each yearly leave allowance.
National identity number
The number on the person's national identity card. No two employees may share one.
KRA PIN
The person's Kenya Revenue Authority (KRA) personal identification number (PIN), such as
A012345678Z. Tulindo checks that KRA recognises it.
NSSF number
The person's National Social Security Fund (NSSF) number.
SHIF number
The person's Social Health Insurance Fund (SHIF) number.
Paid by
Bank transfer, M-Pesa or Cash. The fields below change with the choice.
Bank
The bank's name, for a bank transfer.
Bank branch
The bank branch, for a bank transfer.
Account number
The bank account number. It is never shown again: after saving, the field opens empty with Ending 4821 — leave blank to keep it. beneath it.
M-Pesa number
The phone number pay is sent to, for M-Pesa. Like the account number, it opens empty once saved.
The emergency contact's Name, Phone and Relationship sit in their own section.
Worked examples
A new cook
Harambee Grill takes on Achieng Odhiambo as a head cook on 1 March. The manager enters her names,
HG-014, the Westlands branch, Permanent and the start date, saves, and adds her KRA PIN and
bank details the following week when she brings them in.
Changing bank details
A cashier moves her pay to M-Pesa. The manager chooses M-Pesa under Paid by, types her number and saves. The old bank account number is no longer used.