What this page is for
Stock on hand lists how much of each item variant (size, pack or flavour) is held at each store, right now. One row is one item variant at one store.
The columns:
- Item: the variant's name.
- On hand: the quantity held, in the variant's unit.
- SKU (stock-keeping unit) and Item code: for searching and matching against a supplier sheet.
- Store: which store the row belongs to.
- Reorder: reads At reorder level when the quantity has fallen to or below the store's reorder level for this variant; blank otherwise. The level itself is set on Ranging and thresholds from the catalogue's Availability page.
People whose role can see cost (usually owners and managers) also see Unit value and Stock value, and a Valuation total above the list: the value of every open batch shown, each at the cost it was bought at, converted to your base currency. Nobody else sees cost figures here; they still see quantities.
This page only shows what is on hand. It does not let you receive, move, write off or count stock — those happen on Transfers, Adjustments, Conversions and Stocktakes. Opening an item variant's row takes you to Item stock, which shows its open batches, oldest first, and its recent movements.
Everyone whose role can view stock sees this page. Only people whose role can operate stock see Import opening stock, and only while imports are switched on for your business.
How to…
How to find an item's stock
- Type in Search by name, SKU or item code.
- Choose a Store to see one store only.
- Tick At reorder level to see only variants that need reordering.
How to see an item's batches and history
Press the row. Item stock opens, showing the open batches in the order the next sale will take from them, and every movement that changed the quantity.
How to load your opening stock
Press Import opening stock. See Opening stock.
Worked examples
Supermarket
Tumaini Supermarket's buyer searches maize and sees Jogoo Maize Meal — 2 kg packet reading 140 on hand at the Nakuru branch store, with Reorder showing At reorder level. She raises a purchase order before the shelf runs out.
Butchery that also roasts meat
Mama Njeri's Butchery chooses the Grill store in the Store filter and sees Beef (steak cut) — Per kg reading 0 there, because the grill never holds raw beef itself; it draws the beef from the shop store through the nyama choma recipe.