What this page is for
Items lists everything in your catalogue: what you sell, and what you stock to make what you sell. Each row is one item. An item is sold as one or more variants (sizes, packs or flavours), and the Variants column says how many it has.
Use it to find an item and open it. On the item's own page you can change its details, add variants and barcodes, give a variant a recipe, archive it or put it back on sale.
Everyone who can view the catalogue sees this page. Only people whose role can manage the catalogue see New item and Import items.
The columns:
- Code: the item code Tulindo issued when the item was created.
- Name: the item's name in your language.
- Category: the heading it is listed under on the till and in reports.
- Default SKU: the SKU (stock-keeping unit) of the default variant, the one the till adds when nobody chooses a size.
- Variants: how many variants the item has.
- Status: one of three:
- On sale: at least one variant can be sold.
- Not on sale: the item is live, but no variant is on sale yet. This is normal for an ingredient that is never sold on its own.
- Archived: the item has been taken out of the catalogue. It stays in history and reports, but nothing can be sold, bought or changed under it.
Archived rows carry a coloured edge so they stand out.
How to…
How to find an item
- Type in Search by name, code or SKU. The list narrows as you type.
- To see one category, choose it under Category.
- To separate archived items from the rest, use the On sale filter: Yes shows items still in the catalogue, No shows archived items.
- Press the Code or Name heading to sort by it. Your search, filters and sorting stay in the page address, so you can bookmark or share the view.
How to open an item
Press the row, or open its row menu and choose Open item.
How to add an item
Press New item. See New item for every field, with examples for a butchery, a restaurant and bar, a supermarket and a car wash.
How to add many items at once
Press Import items to upload an Excel workbook (.xlsx). Every row is checked before anything is written, and if one row is wrong nothing is imported. The button appears only when imports are part of your plan.
How to put an item back on sale
Open the item. If it is archived, press Restore item, then put each variant you want back on sale. Beside each variant that is off sale, press Put on sale. To put many back at once, use Store availability.
Worked examples
Butchery that also roasts meat
At Mama Njeri's Butchery, Beef (steak cut) reads On sale with one variant, Per kg. Nyama choma reads On sale with two variants, Half kg and Full kg. Type beef in the search to see both the raw meat and anything else with beef in its name.
Restaurant and bar
At The Acacia Grill & Bar, choose the Spirits category to see Jameson Irish Whiskey (the bottle you buy and count) beside Jameson tot (the measure you pour from it).
Supermarket
At Tumaini Supermarket, a cashier who knows only the shelf code types JOG-2KG in the search to find Jogoo Maize Meal. After importing 3,000 products, the manager reads the Status column to spot any that are Not on sale.