What this page is for
This page shows one journal entry in full: its date, what it describes, what produced it, and every line it carries with the account, debit or credit, and the base-currency amount. Nothing here is ever edited; a mistake is corrected with a reversing entry that swaps every debit and credit, and this page links the two together.
Everyone whose role can view accounting sees this page. Reversing a posted entry needs a role that can reverse an entry.
How to…
How to reverse an entry
Only while the entry is Posted.
- Press Reverse entry.
- Confirm. A new entry is posted with every debit and credit swapped, dated at this entry's own date where that period is still open, or at the first day of the earliest open period otherwise. This entry is marked Reversed.
- You are taken to the new, reversing entry.
How to trace an entry back to its source
Where the entry reversed another, press Open the entry this reverses. Where it came from an approved expense and your role can view expenses, press Open the expense.
Worked examples
Restaurant and bar
The Acacia Grill & Bar's bookkeeper notices a sale was posted against the wrong revenue category. She opens the entry, presses Reverse entry, and confirms. The new entry posts with the debits and credits swapped, and a correct manual entry is then raised to book the sale properly.
Supermarket
Tumaini Supermarket's accountant approves a rent expense. The resulting journal entry's Source column reads Expense 118. She opens the entry and presses Open the expense to check the supplier's reference against it.