What this page is for
A journal entry is one balanced movement in your double-entry ledger: every debit it carries equals every credit, in your base currency, always. Almost every entry here is written automatically, the moment a sale settles, a payment clears or stock moves; a few are posted by hand on New journal entry.
Nothing on the ledger is ever edited. If an entry is wrong, it is corrected by a second, reversing entry that swaps every debit and credit, and both stay on record and both appear here.
Everyone whose role can view accounting sees this list. Posting a manual entry needs a role that can post to the ledger; reversing one needs a role that can reverse an entry.
The columns:
- Entry: its own reference, such as
JRN2609081000-00042. - Date: the business date it is dated at — the date the act actually happened, not the date it was posted.
- Line note: what the entry describes.
- Source: what produced it — a sale, a payment,
Manual entry, orReversalwhere it undoes another entry. - Branch: which branch it belongs to, where you trade from more than one.
- Total: its debit (and credit) total, in your base currency.
- Status: Posted, or Reversed once a correction has undone it.
How to…
How to find an entry
Type in the search box, or use the filters: Status, Branch (where you trade from more than two) and Date (a range).
How to post a manual entry
Press New journal entry. See New journal entry.
How to see an entry's lines
Press the row to see every line, with its account, debit, credit and base amount.
Worked examples
Supermarket
Tumaini Supermarket's accountant searches for rent to find the entry a recorded expense posted, and opens it to check which account it landed in.
Restaurant and bar
At month end, The Acacia Grill & Bar's bookkeeper filters by Status Reversed to review every correction made that month, each paired with the entry that replaced it.