What this page is for
A variant is one size, pack or flavour of an item, with its own SKU (stock-keeping unit), unit and tax class. This page adds a new variant to an existing item, or changes the details of one already there. New item explains the first variant, made together with the item; this page is for every variant after that.
Barcodes are added and removed only on an existing variant, from this same page, once it has been saved once.
Only people whose role can manage the catalogue see this page.
Before you start
- The item itself must already exist (New item).
- The unit you count the variant in (Catalogue → Units).
Fields
Variant name
The size, pack or flavour, shown beside the item's name. Required.
Example: 1 litre bottle
SKU (stock-keeping unit)
Your own short code for this variant, used in searches, stock sheets and price sheets. Each SKU can belong to one variant only. Leave it empty when adding a variant and the business gives it the next one in its series, such as SKU-0001.
Example: JAM-1L
Unit
What one of this variant is counted in. Required.
Example: Litre (l)
Pack size
How many base units are in one of this variant. Leave it at 1 unless the variant is itself a pack sold as one, such as a crate.
Example: 24 for a crate of 24 bottles.
Sold by weight
Turn on when the scale, or a barcode the scale prints with the weight built in, supplies the quantity.
Example: on for beef sold per kilo.
Tax class
The tax that applies to this variant. Required.
Example: B · Standard rated
Classification code
KRA's (Kenya Revenue Authority's) item classification code for this kind of goods or service. Optional; leave it empty if you do not know it.
Example: the code KRA lists for spirits.
KRA unit code
Not typed. It shows the KRA code of the Unit you chose, which is set once on Catalogue → Units. If the unit has no KRA code yet, the note says so, and the variant cannot be registered until the unit has one.
Example: KG for a unit counted in kilograms.
How to…
How to add another size or pack
- Open the item from Items and press Add a variant.
- Fill in Variant name, Unit, Pack size and Tax class, and the SKU if you use one.
- Press Add variant.
- Give it a price with a price change, and a recipe if it is made from ingredients.
How to change a variant's details
Open the variant from the item's page, change what you need, and press Save variant.
How to add or remove a barcode
On a saved variant, under Barcodes, type or scan the code into the box and press Add barcode. Press the cross beside a barcode to remove it; removing a mistyped code frees it to be used again.
Worked examples
Butchery that also roasts meat
Mama Njeri's Butchery adds a Full kg variant to Nyama choma beside the existing Half kg: Variant name Full kg, Unit Each (ea), Pack size 1, Tax class B · Standard rated. She then gives it a recipe of 1 kg of beef, twice the half-kilo plate's recipe.
Supermarket
Tumaini Supermarket adds a wholesale pack to Jogoo Maize Meal: Variant name Bale of 12, SKU JOG-2KG-12, Unit Each (ea), Pack size 12. Once saved, she scans the bale's own barcode into Barcodes.