What this page is for
This page adds a new unit, or changes the name of one that already exists. A family and a base factor can only be set when the unit is created; neither can change later, because changing them afterwards would silently alter every recipe and stock figure that already uses the unit.
Only people whose role can manage the catalogue see this page.
Fields
Code
Your own short identifier, typed by you rather than guessed from the name. Leave it empty when creating a unit and the business gives it the next one in its series, such as UNIT-0001. It is fixed afterwards.
Example: bale
Name
What the unit is called.
Example: Bale
Family (optional)
Give a family only to a unit with a fixed physical ratio to others in the same family, such as the seeded weight family where a kilogram is 1 and a gram is 0.001. Leave it empty for something like a bottle or a crate, where the ratio is packaging-specific and guessing it would silently produce the wrong stock deduction wherever the unit is used.
Example: leave empty for a bale; weight for a new weight-based unit.
Base units in one
How many base units of the family one of this unit equals. Used together with Family.
Example: 25000 for a 25 kg sack, if sack were added to the weight family with a gram base.
KRA unit code
How KRA counts this unit. Type two or more characters of a code or a word to search KRA's list, and choose from the matches. Every variant counted in this unit takes this code, so it is set here once instead of on each variant. It can be changed later, but not for a variant KRA has already accepted under the old code. If your role cannot search KRA's list, type the code.
Example: KG for a kilogram unit.
How to…
How to add a unit
- On Catalogue → Units, press New unit.
- Fill in Code and Name.
- If it has a fixed ratio to an existing family, fill in Family and Base units in one; otherwise leave both empty.
- Press Create unit.
How to change a unit
Open it and change the Name or the KRA unit code; the code, family and base factor cannot be changed.
Worked examples
Supermarket
Tumaini Supermarket adds Bale (Code bale), leaving Family and Base units in one empty, because a bale's contents vary by supplier and must never be assumed.
Butchery that also roasts meat
Mama Njeri's Butchery uses the seeded Gram (g) and Kilogram (kg) units, already in the weight family, so a recipe line in grams and a stock count in kilograms agree automatically.