Raise price change

What this page is for

This is where a supplier's new buying prices are recorded. A price change targets one supplier and holds a new price for each item that changes. It is saved as a draft; once it is ready, you submit it, and a second person approves it before any price takes effect. See Supplier price changes for what happens after you save.

The same page edits a draft you saved earlier. Once a change has been submitted, its lines are fixed and the page says so.

A supplier's existing buying price is never edited in place — approving this change writes a new price row and closes the old one, so the history of what you used to pay is kept.

Only people whose role can manage purchasing see this page.

Before you start

• The supplier must already exist.
• The items you want to price must already exist (New item).

Fields

Supplier

The supplier this change prices. Required, and chosen only when the change is new; a saved draft keeps its supplier. Prices are typed in that supplier's own currency.

Example: Ndahiro Farm

Prices quoted

Whether the supplier's prices already include VAT (value added tax).

• Before VAT: the price is added to afterwards.
• Including VAT: the price already has VAT in it.

Example: Before VAT

Takes effect

When the new prices start, in branch time. It cannot be more than 24 hours in the past, because stock may already have been costed at the old price.

Example: 2 October 2026, 06:00

Item

Which item's variant this line prices.

Example: Beef (steak cut) — Per kg

New price

The new buying price for this line, in the supplier's own currency and the tax mode chosen above.

Example: 700

Pack size

How many stock units come in one of the supplier's own packs.

Example: 1 for buying beef loose by the kilo; 24 for a crate of 24 bottles.

Bought by the

The unit the supplier sells in — a case, a crate, a drum, or the same unit the item is stocked in.

Example: Kilogram (kg)

How to…

How to raise a price change

1. On Purchasing → Supplier price changes, press Raise a price change.
2. Choose the Supplier, set Prices quoted and Takes effect.
3. For each line, choose the Item, type the New price, and set Pack size and Bought by the unit.
4. Press Save draft, then, on the change's own page, Submit for approval.

How to price more than one item

Press Add line to add another row to the grid, or the trash icon beside a line to remove it.

Worked examples

Butchery that also roasts meat

Mama Njeri's Butchery's beef supplier raises their price. Supplier Ndahiro Farm, Prices quoted Before VAT, Takes effect tomorrow, 06:00. One line: Item Beef (steak cut) — Per kg, New price 700, Pack size 1, Bought by the Kilogram (kg).

Supermarket

Tumaini Supermarket's flour wholesaler puts prices up across the board. Supplier Nakuru Wholesale Mart, Prices quoted Before VAT, Takes effect Thursday, 06:00. The buyer adds one line per product: Jogoo Maize Meal — 2 kg packet, New price 195, Pack size 12, Bought by the Case, and repeats for each line the wholesaler's letter lists.