What this page is for
This page shows one supplier in full: their code, currency, payment terms, lead time, KRA (Kenya Revenue Authority) PIN (personal identification number, the tax number) and contact details, every price they currently quote, and their most recent price changes.
Prices in force lists every item they currently price: the buying price, whether it is quoted before or including VAT (value added tax), the pack it is quoted by, when that price started, and whether they are the preferred supplier for that item — the one chosen automatically when an order or a reorder suggestion needs a supplier and nobody picks one by hand.
Supplier price changes shows their most recent price changes, each with its reference, how many lines it carries, when it takes effect, and its status. All price changes opens the full list filtered to this supplier.
Everyone whose role can view purchasing sees this page. Editing the supplier, deactivating them, and raising a price change need a role that can manage purchasing.
This page does not let you type a price directly — every price arrives through an approved price change.
How to…
How to change a supplier's details
Press Edit. See Add supplier.
How to raise a price change for this supplier
Press Raise price change. The new price change opens with this supplier already chosen. See Raise price change.
How to make a supplier preferred for an item
Beside a priced item in Prices in force, press Make preferred. This is the supplier a reorder suggestion or a new order line chooses automatically for that item, unless someone picks a different one by hand.
How to deactivate a supplier
Press Deactivate, read the warning, and confirm. They stay on every past order, receipt and invoice, but cannot be chosen on a new one. A supplier with open orders cannot be deactivated.
Worked examples
Butchery that also roasts meat
Mama Njeri's Butchery opens Ndahiro Farm's page before placing a weekly order. Prices in
force shows Beef (steak cut) — Per kg at today's buying price with Preferred supplier
already showing, so the next purchase order picks this supplier for that line without anyone
choosing it.
Restaurant and bar
The Acacia Grill & Bar compares two spirits suppliers. Neither is marked preferred for
Jameson Irish Whiskey, so the manager opens each supplier's page, compares their buying price in
Prices in force, and presses Make preferred on the cheaper one.