What this page is for
This page raises a conversion: one or more inputs consumed, producing one or more outputs created, with the inputs' cost carried across to the outputs rather than lost. A whole chicken becoming breast, thigh and stock is a conversion; so is breaking a case of bottles into singles.
Each output line takes a share of cost: the percentage of the pool of input cost (plus any added cost) that output carries. The shares need not add up to 100%: whatever is left over — trim, bones, evaporation — is a loss, and needs a loss reason. A single output with no other outputs carries the whole pool automatically, so its share can be left blank.
It is saved as a draft first. Nothing moves until it is submitted and someone else approves it; on approval the inputs are taken from stock, oldest batches first, and the outputs are created as new stock at their share of the cost.
Only people whose role can operate stock see this page, and the Added cost field and the costs shown while editing are visible only to people whose role can see cost.
Before you start
- The inputs must have stock at the store the conversion is for.
- A loss reason (category
conversion_loss) must exist if the outputs will carry less than the whole cost.
Fields
Store
Which store the conversion happens at. Required, and fixed once the draft is created.
Example: Kiambu — Cutting room
Loss reason
Why the outputs carry less than the whole cost of the inputs, such as trim or evaporation. Required only when the shares add up to less than 100%.
Example: Trim and bone loss
Added cost
Labour or packaging the conversion itself adds, on top of the inputs' own cost. Visible only to people whose role can see cost. Optional; leave it at 0 if there is none.
Example: 150, for the labour of breaking down a carcass.
Note
Anything worth recording about the conversion. Optional.
Example: Weekly carcass breakdown, Thursday delivery.
Item
One line per item variant, either consumed as an input or produced as an output. Required on every line.
Example input: Whole chicken. Example output: Chicken breast — Per kg
Quantity
How much of that variant the line covers, in its own unit. Required, greater than zero.
Example: 1 for one whole chicken as an input; 0.900 kg of breast as an output.
Share of cost
Output lines only. The percentage of the cost pool this output carries, such as 60 for 60%. The shares across every output may not add up to more than 100%; whatever is left under 100% is the conversion's loss. Leave it blank if there is only one output, which then carries everything.
Example: 0.60 for the breast, 0.25 for the thigh, leaving 0.15 as loss (bones and trim).
How to…
How to raise a conversion
- Go to Stock → Conversions and press New conversion.
- Choose the Store, and the Loss reason if any cost will be lost.
- Under Inputs, press Add input for each item consumed, and type its quantity.
- Under Outputs, press Add output for each item produced, type its quantity, and give its Share of cost unless it is the only output.
- Check the running total under the outputs: it tells you whether the shares cover the whole cost, leave a loss, or add up to more than 100% (which must be corrected before saving).
- Press Save draft, then Submit for approval on the conversion's page.
Worked examples
Butchery that also roasts meat
Mama Njeri's Butchery breaks down a whole beef carcass bought for KES 45,000 (Kenyan shillings). The input line is Whole carcass, quantity 1. The outputs are Beef (steak cut) — Per kg with share 55, Beef (mince) — Per kg with share 30, and Bones for stock — Per kg with share 10, leaving 5% as loss with reason Trim and bone loss. Each output is created as new stock at its share of the KES 45,000.
Restaurant and bar
The Acacia Grill & Bar decants a case of 24 bottles into the fridge. The input is Beer — Case of 24, quantity 1; the single output is Beer — Single bottle, quantity 24, with Share of cost left blank because it is the only output and carries the whole cost. Nothing is lost in the repack.
Salon or car wash
Sparkle Car Wash & Salon decants a 20-litre drum of shampoo concentrate into smaller 5-litre bottles for the wash bay. The input is Shampoo concentrate — 20 litre drum, quantity 1; the output is Car shampoo — 5 litre can, quantity 4, taking the whole cost since there is only one output.