What this page is for
This page shows one delivery in full: the supplier, the order it was received against, every line's received, rejected and reversed quantity, batch and expiry where recorded, and its net, tax and landed cost. If any charges — freight, handling, duty — were added, they are listed too, each marked whether it was added to stock cost or kept as a separate expense.
A posted receipt is never edited. If it was wrong — goods counted twice, or posted against the wrong order — it is reversed instead, in full or in part. Goods that genuinely arrived and are now going back to the supplier are a supplier return, not a reversal.
Everyone whose role can view purchasing sees this page. Reversing a receipt needs a role that can void purchasing documents. Recording its invoice needs a role that can manage purchasing; recording a return against it needs a role that can void purchasing documents.
A column showing each line's Charge share and Landed unit cost only appears for someone whose role can see cost prices.
How to…
How to print the goods received note
Press Print. The printed sheet carries the delivery's details, lines, charges and totals, and space for a received-by and checked-by signature.
How to record the supplier's invoice
Press Record invoice to open a new supplier invoice pre-filled from this receipt.
How to return part of a delivery
Press Return goods to open a new supplier return for goods from this receipt that are going back to the supplier.
How to reverse a receipt
Press Reverse, choose a Reason for reversal, and enter the quantity to reverse on each line that needs it — up to what is still left to reverse. Confirm to post the reversal: the goods leave stock and what is owed to the supplier falls by the same amount. A receipt can be reversed more than once, in parts, until nothing is left; each reversal is kept on the page with who did it, when, why, and which lines and quantities it covered.
Worked examples
Butchery that also roasts meat
Mama Njeri's Butchery posted a receipt against the wrong order by mistake. The owner presses
Reverse, chooses the reason Received in error, enters the full quantity on every line, and
confirms — the beef leaves stock and nothing is owed to the supplier for it, ready to be posted
correctly against the right order.
Supermarket
Tumaini Supermarket's buyer later finds that one line on a receipt was recorded twice. She presses
Reverse, chooses Received in error, enters the quantity only on that one line, and confirms.
The receipt's status changes to Partly reversed, since its other lines still stand.