What this page is for
This page shows one supplier payment in full: who it was paid to, how, when, its reference, and every invoice it has been set against. The total paid never changes once recorded; only how it is allocated across invoices can move, by adding a new allocation or reversing an old one.
Everyone whose role can view purchasing sees this page. Allocating or reversing an allocation needs a role that can pay suppliers.
How to…
How to allocate the rest of a payment
If anything is left unallocated, press Allocate, choose the Supplier invoice, enter the Amount, and confirm.
How to reverse an allocation
Press Reverse on an allocation, and give a reason. The invoice becomes outstanding again by that amount, and the money returns to this payment, ready to be allocated again. An allocation can be reversed only once.
Worked examples
Butchery that also roasts meat
Mama Njeri's Butchery's owner opens a payment made on account, with nothing yet allocated, and presses Allocate once the week's invoice is approved, setting the whole payment against it.
Supermarket
Tumaini Supermarket's buyer notices a payment was allocated to the wrong invoice. She presses
Reverse on that allocation, gives the reason Set against the wrong invoice, and then
allocates the same money to the correct one.