What this page is for
This page shows one stocktake: what it covers, when its sheet was made and when it was counted, and every line's Expected quantity against what was actually Counted, with the Variance between them. The variance summary at the top counts how many lines came up short, over or exactly right.
While it is Counting, press Enter counts to go to Stocktake; the sheet can also be cancelled from here. Once counts are submitted it moves to Pending, and someone other than the person who raised it must approve it: approving posts every non-zero variance at once — a shortage is written off, an overage is added to stock at the latest cost paid — and this cannot be undone. A line counted exactly right posts nothing at all. An approved count may later be Reversed, which undoes every movement the approval posted with an opposite one; a reversed count can never be approved again and no longer lets a trading day close.
If a count's scope did not cover every item the store held stock of at the time, a notice says so: it is still a useful check, but it does not qualify the trading day to close.
Everyone whose role can view stock sees this page. Cancelling needs a role that can operate stock; approving needs a role that can approve stock, never from the person who raised it; reversing needs a role that can adjust stock.
How to…
How to enter counts
On a Counting stocktake, press Enter counts.
How to approve a stocktake
On a Pending stocktake, press Approve stocktake.
How to cancel or reverse a stocktake
Press Cancel stocktake while it is still Counting or Pending, or Reverse once it is Approved, giving a reason. Reversing undoes everything the approval posted.
Worked examples
Supermarket
Tumaini Supermarket's month-end count comes back with 12 lines short, 4 over and the rest exact. The manager, who did not raise the count, presses Approve stocktake; the 12 shortages are written off and the 4 overages added to stock, each at the latest price paid.
Restaurant and bar
The Acacia Grill & Bar's weekly spirits cycle count only covers one category, so when it is approved the page shows a notice that it does not qualify the trading day to close — the bar still needs a full or otherwise qualifying count for that.