What this page is for
My exports lists every report run you started: each export, and each large report that was prepared in the background rather than shown straight away. Every row shows the report, its state, the format, how many rows it holds, when it started and — once ready — until when the file is kept.
A row that is Ready can be downloaded; one that is still Queued or Running will become downloadable once it finishes, and one that has Failed never will. File removed means the run succeeded but its file has since been cleared, which happens automatically after a while — the run itself stays on this list as a record of what was produced and when.
Everyone whose role holds reports.view sees only their own runs here. A role that also holds reports.manage sees every run across the business on this same list, not only its own.
How to…
How to download a file
Open the row's menu and choose Download, offered only while the run is Ready and its file has not yet been removed, and only to a role holding reports.export.
If something goes wrong
If you have never exported a report nor had one prepared in the background, the page says so and offers a button through to Reports.
Worked examples
Restaurant and bar
The Acacia Grill & Bar's owner exported a sales-by-store report over a month ago and comes back to My exports to download it again, but the row now shows File removed rather than offering a download, since exported files are kept only for a while. They run and export it again from Reports instead.
Supermarket
Tumaini Supermarket's head office manager, who holds reports.manage, opens My exports and sees every branch manager's exports alongside their own, rather than only the ones they started themselves.