What this page is for
A purchase request (also called a requisition) is how a store asks for stock without committing to any supplier. Once approved, a buyer turns it into one or more purchase orders, each line going to the supplier that prices it. This page lists every request, newest first.
Each row shows its reference, the requesting store, when it is needed by, and its status:
| Status | What it means |
|---|---|
| Draft | Being written. Only a draft can be edited. |
| Pending | Submitted, awaiting a decision. |
| Approved | Agreed, not yet turned into an order. |
| Rejected | Refused, with a reason. |
| Converted | One or more orders now answer it. |
| Fulfilled | The goods arrived at the requesting store. |
| Cancelled | Withdrawn. |
Purchase requests are switched off by default. While they are off, Purchase requests is not in the menu and no link leads here; a single-site business usually orders straight from Purchase orders instead. Switch them on in Settings to use this page.
Everyone whose role can view purchasing sees this page. Raising, approving, converting and cancelling need the roles set out on Purchase orders.
This page does not commit to buying anything — that happens once a request is converted into a purchase order.
How to…
How to raise a request
Press New purchase request. See New purchase request.
How to find a request
Filter by Status, Store or the date it is needed by.
Worked examples
Restaurant and bar
The Acacia Grill & Bar runs purchase requests across its two outlets. The Westlands kitchen asks for more charcoal; the duty chef raises a request, the head office buyer sees it here filtered to Pending, approves it, and converts it to an order with the preferred charcoal supplier.
Supermarket
Tumaini Supermarket, a single site, leaves purchase requests switched off. Purchase requests does not appear under Purchasing in the menu, and the buyer raises purchase orders directly instead.