What this page is for
A clearing account holds money on its way somewhere, and should empty on its own: a provider account when the provider pays out, suspense when a payment is matched, stock in transit when it is received. This report lists every clearing account's balance, its oldest unsettled item, and how long each is allowed to wait before it counts as aged — some must clear the same day, others are allowed a few days.
Everyone whose role can view accounting sees this report. An account that has waited too long blocks a period close until it is settled or explained.
The clearing accounts: M-Pesa awaiting settlement, card payments awaiting settlement, bank transfers awaiting settlement, payments not yet matched to a bill, stock in transit between stores, a stock conversion difference, and landed costs not yet invoiced.
How to…
How to run the report
Set As at, then press Run report.
How to investigate a balance
Where an account links to a page, press its name to open the ledger lines behind it.
Worked examples
Supermarket
Tumaini Supermarket's M-Pesa awaiting settlement account shows a balance three days old, well inside the window it is allowed, so the report reads Within its window and nothing needs doing.
Restaurant and bar
The Acacia Grill & Bar's suspense account shows a payment that has sat unmatched for nine days against a three-day limit. It reads Waited too long, and the next period cannot close until the bookkeeper matches it or escalates it on Ledger postings.